Executive Assistant/Gambia

About CorpsAfrica:

Founded in 2011, CorpsAfrica provides the opportunity for Africans to serve as volunteers in their own countries, along the lines of the Peace Corps model. We train college-educated young Africans and send them to live for up to one year in rural, high-poverty communities to facilitate small-scale, high-impact projects that are identified by local people. CorpsAfrica aims to promote a culture of public service in Africa by giving participants the opportunity to apply their education, skills, and energy toward helping their fellow citizens overcome extreme poverty. www.corpsafrica.org

CorpsAfrica has steadily expanded operations from Morocco to Senegal, Malawi, Rwanda, Ghana, Kenya, Ethiopia, Uganda, The Gambia, Uganda, and South Africa. Having successfully proven the power and effectiveness of the model, CorpsAfrica has begun to attract funding, and so as we gear up for expansion, we seek to add motivated, capable, and highly effective staff to our team.

Overview of the Position:

The Executive Assistant performs a variety of highly responsible and confidential secretarial and administrative duties for the Director of CorpsAfrica/Gambia. The Executive Assistant will be responsible for managing the CD’s schedule, coordinating travel arrangements, handling incoming and outgoing communication, and performing a variety of administrative tasks to ensure the smooth and efficient operation of the Gambia office. This is a full-time position based in Banjul, The Gambia.

Specific responsibilities: 

• Manage the organization’s schedule, including scheduling meetings, appointments, and events
• Coordinate with finance staff to ensure accurate and timely processing of invoices, payments, and financial transactions.
• Draft and format written correspondence on behalf of senior staff members, ensuring accuracy and appropriateness of content.
• Maintain an organized system for tracking and prioritizing correspondence, following up on outstanding issues and ensuring timely responses.
• Manage incoming and outgoing correspondence, including emails, letters, and phone calls, responding promptly and professionally to inquiries and requests.
• Coordinate travel arrangements, including flight and hotel bookings, and preparing itineraries for senior management
• Maintain accurate and organized records and files 
• Perform a variety of administrative tasks, such as taking notes during meeting, preparing reports, presentations, briefing books and documents
• Assist with the planning and execution of events and meetings
• Filing and retrieving corporate records, documents, and reports
• Reading and analyzing incoming memos, and submissions, and distributing them as needed
• Act as a liaison between the CEO and other departments or external stakeholders
• Perform other duties as assigned

Additional Responsibilities: 

Provide support to the Communications officer to:

• Actively engage with online audiences through social media channels. Timely responses to messages and comments, monthly reports on levels of engagement.
• Maintain digital media archives, including photos and videos, and maintain records of media coverage and collate analytics and metrics.
• Develop and maintain contact information and materials with journalists and media outlets (print, TV, radio, web, photo, etc.)  
• Develop and archive communication materials, including digital, such as publications, press releases, and clippings, photographs, audio-visual materials, web resources, etc. 

Qualifications:

• Bachelor’s degree or higher in Communications, or Information Technology with at least three years of professional experience.
• Exceptional written and verbal communication skills, and organizational skills, with demonstrated ability to manage concurrent multiple assignments, meet tight deadlines, and prioritize accordingly, all with exceptional attention to detail.
• Working knowledge of Google Workspace apps, Salesforce, and Canva
• A proactive approach to problem-solving with strong decision-making skills
• Must be able to manage information flow in a timely, confidential, and accurate manner
• Extremely detail-oriented and organized 
• A passion and commitment to youth leadership, participatory community development, impact evaluation, transparency, and accountability
• Excellent speaking, writing and computer skills 
• Impeccable integrity, judgment and discretion along with a professional demeanor and personal style that elicits trust
• Time management skills
• A demonstrable understanding of Gambian laws and the government administrations
• Fluency in English and a primary Gambian language (Mandinka, Pulaar, or Wolof) are required.
• Fluency in French and additional local languages is a plus

TO APPLY:

Interested applicants should submit a CV and Cover letter that illustrates qualifications relevant to this role through JazzHR. The deadline to apply for the position is 12th April, 2025.

As an Equal Opportunity Employer, CorpsAfrica encourages applications from all individuals regardless of age, gender, race, ethnicity, sexual orientation, marital status, physical ability or any other legally protected basis.